Standard Forms and Agreements
Bid / RFP / RFQ Information
The City invites the contracting community to review and comment on the Standard Terms and Conditions, Commodities, Work Services and Professional Services contract templates.
Competitive Bid / RFP / RFQ Information
Below is a list of forms and information that may be required to complete a Request for Proposal Response.
- Assist Agency List
- City of Chicago Travel Guidelines (May 2023)
- Clarifying Questions Template (Jan 2012) Right-click the link and select "save target as" when using Internet Explorer to prevent compatibility issues.
- Company Profile (Jan 2012)
- Company References (Jan 2012)
- Online EDS Acknowledgement (Apr 2012)
MBE /WBE Special Conditions Information
Below is a list of forms and information regarding the City of Chicago's Special Conditions for Minority-Owned Business Enterprises (MBE), Women-Owned Business Enterprise (WBE) and Veteran Business Enterprises (VBE) program .
- Small Orders MBE, WBE & DBE Special Conditions
- Commodities MBE, WBE & VBE Special Conditions
- Work Services MBE, WBE & VBE Special Conditions
- Professional Services MBE, WBE & VBE Special Conditions
- Construction Work Services MBE, WBE & DBE Special Conditions
- Small Business Initiative Construction Program Special Conditions
- Target Market Special Conditions
- Target Market Professional Services Master Consulting Agreements
Special Conditions Forms
SCHEDULE Ds
- Schedule D, MBE/WBE Utilization
- Schedule D-1 MBE/WBE Utilization, Non-Construction
- Schedule D-2 MBE/WBE - Target Market
- Schedule D-3 MBE/WBE - Task Order Services Contracts
- Schedule D, DBE Utilization
- Schedule D-1, DBE Utilization, Non-Construction
- Schedule D-3, DBE Task Order Services Contracts
- Schedule D-5, Small Business Initiative (SBI)
SCHEDULE Cs
- Schedule C MBE/WBE Letter of Intent to Perform as a Subcontractor
- Schedule C MBE/WBE Letter of Intent to Perform as a 2nd Tier Sub
- Schedule C-1 MBE/WBE Letter of Intent to Perform as a Sub, Supplier, Consultant
- Schedule C-2 MBE/WBE Letter of Intent to Perform as a Sub, Supplier, or Consultant - Target Market
- Schedule C-3 MBE/WBE Letter of Intent to Perform as a Sub, Supplier, or Consultant - Task Order Contracts
- Schedule C DBE Letter of Intent to Perform as a Sub or Supplier
- Schedule C-1 DBE Letter of Intent to Perform as a Sub, Supplier or Consultant
- Schedule C-3 DBE Letter of Intent to Perform as a Sub, Supplier or Consultant - Task Order
- Schedule C-5-S SBE Letter of Intent to Perform as a Sub, Supplier or Consultant
- Schedule C-5-P SBE Letter of Intent to Perform as a Sub, Supplier, or Consultant
Payments to Subcontractors
Failure to Promptly Pay Subcontractor Form
Request for Subcontractor/Supplier/Subconsultant Approval (RSA)
Sample Agreements and Forms
Professional Architectural & Engineering Services
Professional Architectural & Engineering Services Standard Terms and Conditions Agreement entered into with pre-qualified architectural and engineering firms are subject to the applicable standard terms.
These terms are not negotiable and will be updated periodically as necessary or as required by law. The applicable terms and conditions within these documents will be incorporated by reference to the negotiated business portion of the specific project agreement.
CDOT - FHWA Funds - Rev. 2022
Standard Terms and Conditions for Professional Architectural & Engineering Services Chicago Department of Transportation (CDOT), FHWA Funds
City and State Funded Rev. 2022
Standard Terms and Conditions for Professional Architectural and Engineering Services
Target Market City Funded Rev. 2022
Standard Terms and Conditions for Professional Architectural and Engineering Service - Target Market
"Bid Bond" Form
Standard bid bond forms are available in the Bid and Bond room, located on the 1st Floor floor, Room 103, 121 N. LaSalle St. For additional information please call the DPS Bid and Bond Room at 312.744.9773.
Construction
Construction - CDOT FTA Funded (revised 11/19/2012)
Book 1 Terms and Conditions for Construction for the Chicago Department of Transportation (CDOT)
Construction - CDOT IDOT Funded (revised 11/19/2012)
Book 1 Terms and Conditions for Construction, Chicago Department of Transportation (CDOT)for Illinois Department of Transportation (IDOT)funding
Construction - DGS City Funded (revised 11/19/2012)
Book 1 Terms and Conditions for Construction, Chicago Department of General Services (DGS)
Construction - CDOT Federally Funded Non FTA (revised 04/20/2005)
Book 1 of Terms and Conditions for Construction, Chicago Department of Transportation (CDOT)
Construction - Water Management City Funded (revised 11/19/2012)
Book 1 Terms and Conditions for Construction, Chicago Department of Water Management
Construction: CDOT - City Funded (revised 11/19/2012)
Book 1 Terms and Conditions for Construction, Chicago Department of Transportation (CDOT)
Contractor's Statement of Experience and Financial Condition
The purpose of the financial rating and experience evaluation procedure is to provide the Department with adequate information regarding a contractor's capabilities to undertake and satisfactorily complete any contract awarded by the City of Chicago.
Affidavit for Diversity Credit
Professional Services Agreement (PSA)
The attached Professional Services Agreement (PSA) for the City of Chicago reflects standard terms and conditions for this type of agreement, but the provisions may vary depending upon negotiations and type of agreement. This PSA is posted for information purposes only and it is not to be construed as final terms for any specific project or contract.
Professional Services Agreement Template
Professional Services Agreement Template 2018
Chicago Public Schools Sample Leasing Terms and Conditions